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Recognising and celebrating achievements is essential for boosting morale and fostering a culture of appreciation within a company. While large-scale awards ceremonies are common in big corporations, small businesses and internal teams can also host meaningful and memorable events without extravagant budgets. In this guide, we’ll walk you through the steps to organise a simple yet impactful awards ceremony that will leave a lasting impression on employees.

Step 1: Define the Purpose and Goals of the Awards Ceremony

Before diving into the logistics, it’s crucial to establish the purpose of the event. Ask yourself:

• What achievements or milestones are being recognised? Are these achievements worthy of receiving a trophy?
• Who are the recipients?
• What message do you want to convey? 
• How will this ceremony align with your company’s values?

Common reasons for holding an internal awards ceremony include:

• Recognising long service and loyalty
• Celebrating top-performing employees
• Appreciating teamwork and collaboration
• Highlighting innovation and creativity
• Encouraging a positive workplace culture

Celebrate not just the recipient’s achievements but also the hard work, passion, and perseverance that set them apart. May this recognition inspire everyone to push boundaries, exceed expectations, and strive for greatness in our own journeys.

Clearly defining your goals will help you plan a ceremony that is meaningful and well-structured.

Step 2: Set a Budget

The budget will determine various aspects of the ceremony, from the venue to the type of awards presented. Consider:

• Venue rental (if applicable)
• Cost of trophies or plaques
• Catering and refreshments
• Decorations and branding materials
• Event materials such as certificates or programs
   

For small companies, a budget-friendly ceremony can be held in the office, a meeting room, or even a casual team lunch gathering.

Step 3: Choose the Right Trophies and Awards

Selecting the appropriate awards is crucial to making the ceremony special. Some options include:

• Trophies and Plaques: Classic and prestigious, ideal for standout achievements.
• Certificates of Appreciation: A budget-friendly yet meaningful option.
• Personalised Gifts: Custom-engraved items, such as glass awards or eco-friendly plaques.
• Fun and Creative Awards: “Best Team Player,” “Most Innovative Thinker,” or “Office Energiser.”

At Origin Associates Pte Ltd, we offer a wide range of elegant trophies and plaques that can be personalised with custom engravings to make the awards even more special.

Step 4: Select the Right Venue and Setup

For small businesses, the venue can be your office pantry or meeting room, a local café or restaurant,  co-working space with event facilities or even with virtual setting for remote teams. Ensure the venue has proper seating arrangements, a stage or presentation area, and the necessary audio-visual equipment if you plan to make speeches or presentations.

Step 5: Plan the Event Program

A well-organised schedule will keep the event smooth and engaging. A simple awards ceremony program could look like this:

Opening Remarks – Welcome speech by a senior leader or manager. Convey prestige, appreciation, and aspiration in your awards ceremony message.

Recognition Segment – Presentation of awards, accompanied by short anecdotes about the winners.  The goal is to make the recipient feel truly honored while inspiring others to strive for excellence.

Words from the Recipients – Allow awardees to say a few words if they wish.

Closing Speech & Appreciation – A final message to thank everyone for their contributions.

Celebration & Networking – A casual get-together with food and drinks.

Step 6: Make It Engaging and Fun

To make the event more memorable and meaningful, you may consider to add in some activities such as:

• Add a photo booth or take group pictures with awardees.
• Create a short video montage of achievements.
• Organise a luncheon and townhall meeting. Incorporate food and light entertainment.
• Livestream the ceremony for remote employees.
• Encourage interactive moments, such as audience voting for a “People’s Choice Award.”

Step 7: Capture and Share the Moment

Documenting the awards ceremony helps in building company culture and serves as great content for internal newsletters, social media, and company websites. Consider taking high-quality photos and videos and post a summary on LinkedIn or company intranet. Do send a follow-up email to appreciate all participants

Organising an internal awards ceremony doesn’t have to be complex or costly. With thoughtful planning, personalised trophies, and a warm atmosphere, small businesses and teams can create an inspiring and rewarding experience for employees. At Origin Associates Pte Ltd, we provide high-quality trophies and plaques to make every recognition moment special. Let us help you celebrate success with elegance and style!

Need trophies for your next awards event? Explore our collection today!